Administrative Assistant

Administrative Assistant

Woodlands Church

The Woodlands, TX

Job Summary:

We’re looking for an experienced Administrative Assistant that will provide support to the Facilities department and be the liaison for campus operations programs.

Responsibilities include but are not limited to:

  •  Manage phone, email, web inquiries, sharing the ministry vision, purpose, and goals

  • Manage team calendars; track schedules, coverage, projects, and event logistics using database and internal technology platforms

  • Support the switchboard team by taking rotational shifts to answer calls to the church’s main phone line

  • Receive and coordinate distribution of incoming mail, shipments, and deliveries

  • Enter facility job/work orders and publish a weekly report on open and completed job/work orders

  • Coordinate Facility Events in Planning Center; schedule events, submit resource requests, and manage event calendar

  • Primary point of contact with event organizers; manage communications and correspondence and schedule space use to support ministry events

  • Provide daily and weekly schedule and oversight for event room set-ups and tear down requirements; manage related inventories.

  • Track operations accounting, per accounting office standards, including deposits, expenses, purchase orders & check requests

  • Be available on weekends/evenings for ministry events or Christmas and Easter services as needed

  • Assist with all other support duties as assigned

Qualifications:

  • 5+ years’ related work experience required

  • High school degree required; additional formal training and education preferred

  • High attention to detail; strong organization/administrative abilities

  • High technical skill and aptitude (databases, MSOffice products, web platforms)

  • Customer Service mindset; People/relational team building skills

  • Critical thinking and problem-solving abilities   

  • Ability to effectively coordinate multiple projects simultaneously

  • Ability to adapt and anticipate in a creatively flexible environment Bilingual preferred

  • Bilingual preferred

To apply: send resume, cover letter, and pay requirements to jobs@wc.org